Board Position Descriptions

AT LARGE BOARD MEMBERS

  • Take care of PSL by ensuring prudent use of all assets, including facility, people, and good will; and provide oversight for all activities that advance the nonprofitâ??s effectiveness and sustainability.
  • Make decisions in the best interest of the PSL; not in his or her self-interest.
  • Ensure that the PSL/PSL members obey applicable laws and acts in accordance with ethical practices; that PSL adheres to its stated corporate purposes, and that its activities advance its mission.
  • Attend as many board meetings as possible.  Review any provided background materials provided before the meeting in preparation of meeting discussion and decision making.  
  • Be an advocate for the organization.

PRESIDENT

  • General: Ensures the effective action of the board in governing and supporting the organization, and oversees board affairs. Acts as the representative of the board as a whole, rather than as an individual supervisor to staff.
  • Community: Speaks to the media and the community on behalf of the organization; represents the agency in the community.
  • Meetings: Set dates for meeting in collaboration with the board. Develops agendas for meetings in concert with the rest of the board. Presides at board meetings.
  • Committees: Recommends to the board which committees are to be established. Seeks volunteers for committees and coordinates individual board member assignments. Makes sure each committee has a chairperson, and stays in touch with chairpersons to be sure that their work is carried out; identifies committee recommendations that should be presented to the full board. Determines whether executive committee meetings are necessary and convenes the committee accordingly.
  • Board Affairs: Ensures that board matters are handled properly, including preparation of pre-meeting materials, committee functioning, and recruitment and orientation of new board members.

VICE PRESIDENT

  • General: Acts as the president in his or her absence; assists the president on the above or other specified duties.
  • Special Responsibilities: Can be assigned to a special area of responsibility, such as membership, public relations, equipment handling, and community outreach.

TREASURER

  • General: Manages the board's review of, and action related to, the board's financial responsibilities. Develops and implements financial procedures and systems. Maintains an itemized report of all funds received and spent on behalf of the organization.  
  • Reports: Ensures that appropriate financial reports are made available to the board. Regularly reports to board on key financial events, trends, concerns, and assessment of fiscal health.
  • Auditor: Recommends to the board whether the organization should have an audit. If so, selects and meets annually with an outside auditor.
  • Oversee filing of annual federal and state tax forms and state biennial incorporation filings.
  • Pay all obligations as authorized by the Board of Directors.

SECRETARY

  • General: Records the minutes of each board meeting. giving proper notice of any meetings and timely distribution of materials such as agendas and meeting minutes.  knowledgeable of the organizationâ??s records and related materials, providing advice and resources to the board on topics such as governance issues, amendments to the state laws, and the like, that will assist them in fulfilling their fiduciary duties.
  • Reports: Makes available all the minutes (via google docs). Regularly reports to board on previous months minutes. Responsible for maintaining accurate documentation and working with the other officers to meet any legal requirements such as annual filing deadlines.
  • Board Affairs: Maintains and adheres to the organization's bylaws. Responsible for reviewing and updating documents as necessary and ensuring all documents are safely stored and readily accessible.

INFORMATION OFFICER (appointed by President)

  • General: Responsible for distributing league information to the participants and community (via the league's media outlets) while maintaining a consistent, inclusive tone.
  • Reports: Makes available all advertising, content, and images on google drive for all members and officers to utilize.  
  • Forms and leads the advertising and social media committee.

EQUIPMENT MANAGER (Appointed by President)

  • General: Oversees the purchase and distribution of all equipment for the league.
  • Reports:  Makes available the inventory of the league equipment, the equipment distribution to the teams, the collection of equipment following the season, the compliance with all equipment safety standards, and (working with the treasurer) the purchase of all new equipment.
  • Forms and leads the equipment management committee.

SPORTS COMMISSIONERS

  • Board members may be assigned as a commissioner for individual sports offering.  The commissioner is responsible for overseeing rules development, facility rental, official hiring (if needed), equipment purchasing, registration, and game scheduling.  

RESOURCES

https://4good.org/sierra-catcott/all-hands-on-board-the-board-of-volunteers-in-an-all-volunteer-organization


http://d3kv8ayplk3lle.cloudfront.net/sites/uploads/files/PCA_BoardPositions.pdf


http://www.usaultimate.org/assets/1/Page/USAU_Resource_Guide_P1-Organ_Struct_08-09-10.pdf




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